Position Summary:
The Purchasing Agent (F&B) is responsible for the sourcing, primary negotiation, processing and ordering of F&B goods and services in line with our customers' requirements as directed by the Director of Supply Chain together with overall Purchasing office administration.
Primary Responsibilities:
- Ensure the ordering of goods and service as per our customers' requirements is in accordance with all relevant policies and procedures
- Ensure accurate recording of purchasing information by performing data entry tasks associated with purchase requisitions (manual or computer generated) and orders. This includes the correction or cancellation of all orders and requisitions
- Ensure quality and cost effectiveness by monitoring and documenting the sourcing, negotiating of price and availability of F&B product (under supervision) as per requirements and requirements and specifications of the customer department within agreed lead-time
- Undertake analysis and measurement of analysis by preparation of reports for review of supply chain performance to ensure the smooth and improved operation of supply chain activities
- Maintain productive and proactive business relations with suppliers and related organisations within strict contractual supply guidelines as directed
- Visit store areas (internal and external) periodically to monitor stock on the premises and the potential use and level of holdings
- Assist with the preparation of various monthly reports on orders raised, products used and a list of stock holding issued to departments, ensuring adequate levels are maintained
- Perform other administrative functions associated with the purchasing agent function as necessary
- Cataloguing and maintaining product and supplier files
- Document all relevant information and supplier responses in regard to product availability, specification and price
- Act in accordance with established Occupational Health and Safety (OH&S) policies and procedures and report any actual or potential OH&S issues
